Our Privacy and Cookie Policy

OUR PRIVACY AND COOKIES POLICY

Hydroxyl Technologies Limited are committed to protecting and respecting your privacy. This policy (together with our Terms and Conditions, and any other documents referred to in them) is the privacy and cookies policy of the Hydroxyl Technologies Data Controller and sets out the basis on which any personal data we collect from you or about you will be processed, stored and used by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our Website, hydroxyltechnologies.com, you are accepting and consenting to the practices described in this policy.

INFORMATION WE MAY COLLECT FROM YOU

You may give us information about you by filling in forms on our Website (including, without limitation, registering for our newsletter, making a query before purchase, or making a purchase) or by corresponding with us by phone, email or otherwise. The information you give us may include personally identifiable information such as your name, personal description, or logo and your work address, email address and phone number. If you purchase our products or services, we collect and store billing and credit card information.

INFORMATION WE MAY COLLECT ABOUT YOU

Regarding each of your visits to our Website we may automatically collect the following information:

  • Information about your computer hardware and software, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, domain names, time zone setting, browser plug-in types and versions, operating system and platform.
  • Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from the Website (including date and time); products or services you viewed or searched for; access times, page response times, download errors, length of visits to certain pages; page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.

COOKIES

Our Website uses "cookies" to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website. By continuing to browse the relevant Website, you are agreeing to our use of cookies on that Website.

A cookie is a small text file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalise one of our Website pages, a cookie helps our Website to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses. When you return to our Website, the information you previously provided can be retrieved.

We may use any of the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our Website. They include, for example, cookies that enable you to log into secure areas of our Website, use a shopping cart or make use of e-billing services.
  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around a Website when they are using it. This helps us to improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to our Website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
  • Targeting cookies. These cookies record your visit to our Website, the pages you have visited and the links you have followed. We will use this information to make our Website more relevant to your interests.

Please note that third parties (including, for example, providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Website.

INFORMATION WE MAY RECEIVE FROM OTHER SOURCES

We may receive information about you if you use any other website we may operate or other services we may provide from time to time.

We may also work with third parties (including, for example, payment services, advertising networks or credit reference agencies) and may receive information about you from them.

HOW WE MAY USE YOUR PERSONAL DATA

  • We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
  • We may process your information included in your personal profile on our website ("profile data"). The profile data may include your name, address, telephone number and email address. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services.
  • We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services.
  • We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you.
  • We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters.
  • We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping.
  • We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
  • We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.

In addition to the specific purposes for which we may process your personal data set out above, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person.

DISCLOSURE OF YOUR INFORMATION

We may share your personal information with any member of our group (if any), which means our subsidiaries, our ultimate holding company and its subsidiaries.

We may share your information with selected trusted third parties including business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you. For example, we may share your information with third parties who perform tasks required to complete a purchase transaction on our Website or with analytics and search engine providers that assist us in the improvement and optimisation of our Website.

We may disclose your personal information to third parties:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Hydroxyl Technologies Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal request or obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property, or safety of Hydroxyl Technologies Limited, our customers, or others.

You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

WHERE WE STORE YOUR PERSONAL INFORMATION

All information you provide to us is stored on secure servers. Any information used for payment transactions will be encrypted using Secure Socket Layer (SSL) or similar technology.

INTERNATIONAL DATA TRANSFERS

As part of the services offered to you through our Website, the information you provide to us may be transferred to and stored in countries outside of the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or one of our suppliers.

RETAINING AND DELETING PERSONAL DATA

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

THIRD PARTY SITES

We encourage you to review the privacy statements of websites you choose to link to from our Website or the Content so that you can understand how those websites collect, use and share your information. We are not responsible or liable for the privacy statements or other content on third party websites.

YOUR RIGHTS

In this Section we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

  1. the right to access;
  2. the right to rectification;
  3. the right to erasure;
  4. the right to restrict processing;
  5. the right to object to processing;
  6. the right to data portability;
  7. the right to complain to a supervisory authority; and
  8. the right to withdraw consent.

UPDATING INFORMATION

Please let us know if the personal information that we hold about you needs to be corrected or updated.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.

CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and you can contact us via the Contact Page of this Website.